Letter to Participating Coaches

Middle and Elementary Cheer Coaches:

Congratulations on your team advancing to the KAPOS State Championships!!

The competition is Saturday, December 18, 2021 in Winchester at George Rogers Clark High School. Please read the following information carefully as there are some procedural changes this year.

First and foremost, safety and health is top priority. Spectators, Coaches, and Staff are recommended to wear face coverings while indoors regardless of vaccination status, unless exempted. Cheerleaders are not required to wear masks while performing. The venue will be cleared after each session to allow for sanitization. During awards announcements, ONLY COACHES of teams receiving a trophy will be called to the floor. Participating cheerleaders must remain on the upper level and will not gather in one large group, as has been done in past years.

There will be three (3) separate sessions. Awards will be presented upon the completion of each session. All spectators and teams must exit the facility after each session ends for cleaning purposes. Session One will include all Elementary School teams (Small, Large, Game Day). Session Two will include Middle School Game Day and Middle School Medium teams. Session Three will include Middle School Small, Middle School Large, and Middle School Super teams. The Performance Schedule will be posted on the KAPOS website after all divisions are finalized, BUT please continue to check back for updates as teams may cancel and warm-up times may change.

Doors will open approximately 45 minutes before each session.  Admission is $10 per session, with children age 5 and under admitted free. There is no fee to park.

Spectators may only enter through the lower entrance at Door #1. Cheerleaders will enter the Pass Gate at Door #25 on the upper level. Only coaches listed on your Registration form may enter through the Pass Gate, enter the warm-up area with your team, and go onto the arena floor. Pass Gate entry is permitted for the bus driver, school principal, athletic director, and superintendent. 

Be ready to enter the warm-up area at least 10 minutes prior to your warm-up time. Please check on Friday, December 17 for last minute changes, in case teams drop out. There will be no group photos taken before warm-ups. Coaches should have team members use the restroom PRIOR to beginning the warm-up process. There will not be time during warm-ups and the clock cannot be stopped once you enter. Teams will enter the warm-up area through the door marked “Cheerleader Entrance”. Cheerleaders should be dressed upon entering. Do not bring gym bags because of limited space. Water will not be provided. Participants may bring individual water bottles. NO CHILDREN, other than participants, are allowed in warm-up area. A trainer will be provided for medical and injury issues only. The trainer is not available to tape ankles, etc. Any necessary taping must be done PRIOR to entering the warm-up area. You will proceed to Check-In, where your Regional Insurance Form will serve as a roster for participating members. Teams will be assigned an escort to usher you through warm-ups. Teams will have five (5) minutes for stretching, tumbling, and/or stunting before moving to the full warm-up mat. Teams will then have five (5) minutes on a final full mat with music to warm up as you choose. Please do not play music during any other time. Teams will be escorted to the top of the stairs for holding and to the lower level for on deck. When your team is on deck, a coach will take the music to the sound table.  Please bring two forms of music/audio. You may use CD’s, mp3 format, phones, or iPods. If using your phone, it is advised to have the music loaded on the device and not rely on pulling it from the cloud or an off-site server. The internet connection inside may not be reliable. Teams will be called to the floor and, while setting up props, will have a sound check.  Teams are not permitted to tumble while entering the floor and no formal entrances or chants are allowed.  This could be mistaken as the beginning of your routine and time would start. You will not be told to begin your routine after being called to the floor.

Coaches must sit in the Coaches Box and must remain SEATED throughout the entire performance. A maximum of 6 coaches/alternates are permitted in the Coaches Box.

Pine Mountain Photography will be taking action shots during the competition to be available on their website pinemountainphotography.com. The contract requires no other photographer on the performance floor. Personal photos may be taken of your own team. After awards, only the Championship team in each division will proceed to the photo room on the upper level for a group photo.

Team IP will have the official KAPOS t-shirts available for purchase.

Pine Mountain Photography and Team IP have information and forms available on the KAPOS website.

State KAPOS programs featuring team photos and rosters, as well as supporting ads, will be available for $5.

If you need hotel rooms for Friday and/or Saturday night(s), there are Lexington area Host Hotels that are offering special rates for KAPOS participants.  That information can be found at kapos.org as well.  Room block deadlines may vary.

Parents and boosters may bring goody bags, signs, flowers, etc. for your team members.  However, please remember these items may NOT block the view of spectators.  Balloons ARE NOT allowed. A “FanZone” section will be designated for fans of the performing team to occupy during their team’s performance. Fans will then exit the FanZone to allow the next team’s fans to enter.

If you have altered your routine after regionals, please review the NFHS rules and continue to time your routine. Time limits are one and one-half minutes for audio and two and one-half minutes for full routine. Game Day performances cannot exceed three minutes.

Awards are presented to the top four teams in each of the eight divisions. Only coaches of those teams receiving a trophy will be called to the floor during awards. Coaches of the Championship team in each division will then gather their team and accompany them to the photo room on the upper level for a group photo and to receive their jackets. Not everyone will leave as a state champion, but all teams are winners for their hard work and dedication. Coaches of all participating teams may pick up a copy of their scoresheets upon completion. Good sportsmanship is expected from all teams, including coaches, and measured from the time of arrival on campus until departure. Thank you for all the time you have devoted to these young athletes.

If you have any questions, please feel free to contact me at gwen.saylor@kapos.org.

Good luck to all teams!

Gwen Saylor, KAPOS President